Thursday, 05 November 2020 22:43

Five Ways to Save More Money For Non Profit Organisation

No matter what sector you work in, technology is an absolute must for success. There’s just no way around it. However, the non-profit sector is one that constantly seems to have difficulty staying on top of the technology game.

Nonprofits often operate on shoestring budgets. The pressure is high, the hours are long, the competition is tough. Now, more than ever, nonprofit professionals are seeking ways to save money.

Well, non-profits can start to breathe a little bit, thanks to the generosity of some of the largest technology companies. Recently, several of the biggest names in technology have started to offer discounts on services to non-profit organisations that meet certain qualifications; however, these discounts aren’t all that non-profits can take advantage of.

We will elaborate 5 ways Non Profit Organisations can save money from technology savings.

1. Leverage Online Resources

There are heaps of free and affordable online resources for nonprofits out there. Using them can significantly reduce costs for your nonprofit – especially since these tools can nowadays do a lot of what nonprofits traditionally outsourced or hired for.

Microsoft has allocate some of their resources to support and fund Non Profits across Australia. Non Profits who fall under their eligibility is now able to get access to discounts and offers.

To be eligible for this program, organisations must be deductible gift recipients (DGRs) endorsed by the Australian Taxation Office (ATO) or listed by name in the tax law; charities registered with the Australia Charities and Nonprofits Commission (ACNC); or income tax exempt not-for-profit organisations as defined by the ATO.

Please contact us if you would like to know whether your Non Profit Organisation is eligible or not. Also, you can visit the Microsoft Volume Licensing Website for more information about licensing programs for public library operations.

2. Office Sharing With Other Partners

Some of our partners came to find that their office was actually a small part of a building owned by a close partner organisation with similar goals. At first they were slightly disappointed with what they saw, but after a short time, they saw just how smart this move had been. Rather than spend money on unnecessarily lavish offices, Non profits was able to directing its money towards the programs and promises that it brags about to its donors.

3. Utilise the Right Technology Solutions

Technology donations are a great thing – and many SMBs are usually happy to help out. But shifting through what can be kept and what should be sold or thrown out can be difficult for a non-profit that isn’t skilled in technology. Many workstations need to be upgraded and reformatted in order to work for the purposes they’re intended for. Make sure that you’re only accepting equipment that will work for its intended purpose and partner with a technology resource who can help ensure that all your donated technology is up to par.

4. Reduce Meeting Expenses with Microsoft Teams

Especially if your nonprofit is national or international, meeting expenses can quickly add up: flights, trains, gas reimbursements, hotels, meals… You name it.

Use video conferencing instead. You can shortened the meeting life – cycle, from scheduling to follow up. Microsoft Teams meeting solution helps automate the full – cycle of meetings and can save you time so you can be focused more on building relationship and donor management


Make sure that all of your meetings have an agenda and that desired outcomes are established ahead of time so that staff time isn’t wasted on trying to figure out what decisions need to be made or on giving unnecessary updates.

5. Consider Microsoft Cloud Technology for Maximum Social Impact

According to Gartner, cloud computing technology is revolutionising the membership management software. When it comes to saving money on overhead costs, implementing cloud computing is a great way to lower costs in both short and long run.

Cloud technology works best for executives or directors who are willing to focus more donors management / relationship building with donors instead of going through daily operations much deeper than they needed to be. Also, this technology suits perfectly for Non Profits who are employing a lots of workers or volunteers who assigned to heaps of work schedule and dealing with big number of clients.

A CRM (Customer Relationship Management) or ERP (Enterprise Resource Planning) software is the best solution to this. As it enables Non Profits industry organisation to automate all critical operations and integrate most of the clients database issues with other software such as Accounting, Financials and Field Services (Operations). Furthermore, non profit executives and directors are expecting to be able to reporting regularly to their board commissions or regulatory. With Microsoft Dynamics 365, it enables all above checklists to run seamlessly in the background without any worries that their staff or volunteers will receive a wrong scheduling to the wrong clients and / or missing a report to the commission.

Contact us if you would like to find more information about discounting for Non Profits who is aiming at Microsoft Cloud Technology.

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