Many organisations have a large percentage of users who might consume data or reports from line - of - business systems or perform simple tasks like entering time sheets or updating HR records - but don't require full user capabilities. The Dynamics 365 Team Member License is meant for these users. The Dynamics 365 Team Member License is a named user subscription designed for users whose jobs aren't necesarily tied to a function but who still need to use the basic functionality of a line - of - business system. This license gives users lightweight access through designated scenarios built into the Team Member experience. For customer engagement apps in Dynamics 365 (Dynamics 365 Sales, Dynamics 365 Customer Service, Dynamics 365 Field Service, Dynamics 365 Marketing, and Dynamics 365 Project Service Automation). Change in the Runtime Experience To illustrate this new user experience, consider the following scenario for users of the Customer Service app. (This experience will be consistent with Sales Hub and Project Resource Hub app scenario as well). One user has a higher - value Dynamics 365 Enterprise license or Dynamics 365 Customer Engagement Plan, and can see the Customer Service Hub app in addition to the newly introduced Customer Service Team Member App. Another user only has the Dynamics 365 Team Members license, and only sees the Customer Service Team Member app. When users like this try to get access to any other apps they aren't entitled to (Customer Service Hub or Sales Hub) through bookmarks or other link sharing, they'll see an error message saying they don't have the license to access the app. Frequently Asked Questions I opted for 2020 release wave 1 in the admin center. Why can users with the Team Member licenses still see my custom apps and other Dynamics 365 apps (like Sales Hub and Customer Service Hub)? During early access and until enforcement is applied, customers can run the apps side by side and users with the Team Member licenses will be able to access all apps. If you want to validate the enforcement experience early, you can turn it on at any org or instance level. This is to prevent business disruption while you're evaluating the new Team Member apps and working on migration. However, if necessary, you can selectively turn on this enforcement behavior for your organization instance by sending a request to the Microsoft support team. Does the Team Member license enforcement restrict create, update, delete operations and other operations as specified in the licensing guide? The license enforcement included with 2020 release wave 1 is focused on providing the Team Member experience and aligning usage to the Team Member apps. Specific privileges, such as updating an account or editing a case within the app module, aren't part of license enforcement in this release. The article mentions that all existing customer organization instances affected by this change will be automatically granted an additional grace period until January 31, 2021. Does this mean that no action is required? As of April 1, 2020, all existing customer organization instances that are affected by this change will be automatically given an exception until January 31, 2021. This will help minimize the business disruption caused by license enforcement. Customers are encouraged to use this additional grace period to migrate their customizations over to the new Team Member apps. Can I customise these new Team member apps? Yes, these new Team Member apps can be customized just like any other Dynamics 365 apps or custom apps. However—as mentioned in the licensing guide—you can't bring in more than 15 additional entities. The 15 additional entities can include core Common Data Service entities that aren't part of the original app module, other entities published by Microsoft, or custom entities. Additionally, license enforcement is applied while using an app and not while creating or customizing it. Therefore, Administrator, Customizer, and Maker roles are exempt from license enforcement as these scenarios don’t require license restrictions. After opting in for April 2020 release wave 1, I still don't see the Sales Team member app, Customer Service Team Member app, or Project Resource Hub. How do I get these apps to show up? Customer Service Team Member app: Follow the steps detailed here to install the Customer Service Team Member app after 2020 release wave 1 is enabled. Sales Team Member app: During early access, if Sales Hub has been installed in the organization instance, the Sales Team member app will be automatically installed when 2020 release wave 1 is enabled. If Sales Hub hasn't been installed in the organization instance, you'll have to install Sales Hub, and then the Sales Team Member app will be installed automatically. You can do this before or after opting in to early access. We're working on making the Sales Team Member app available in all orgs, independent of the Sales Hub installation. Project Resource Hub: As is the current process, Project Resource Hub is installed as part of the Project Service solution installation, regardless of 2020 release wave 1 opt-in status. How can we assess conformance to use rights, if the application or security role won't enforce all the restrictions? You can review the Team Member conformance report, available for download in the Microsoft Power Platform admin center. Go to the Common Data Service area in the Analytics section, and then select Download to access the report. Use the Change filters link to filter the report by Environment and Date. This report is meant only to be used for general guidance and captures a daily overview of entities and operations that are considered to be non-conformant, based on Team Member use rights. Will Team Member users be able to access custom model-driven applications in the organization? After enforcement is applied for your environment (organization instance), users with the Team Member license will only be able to access Team Member applications. Can the security roles be customised and changed by customers to add or remove additional privileges? Yes, the security roles can be customised because these roles (Sales Team Member, Customer Service Team Member, and Project Resource Hub) are similar to any other security role in the platform; they're provided for ease of configuration. However, we recommended that any changes you make to security conform with the use rights for the Team Member license as outlined in the licensing guide. What happens if a user with Team Member license has bookmarked the URL to Customer Service Hub, Sales Hub, or other apps? Will this user no longer be able to access the bookmarked app after enforcement is applied? Users with the Team Member license will see the following error if they attempt to access an app that's not part of their entitlement: "Invalid License: This app requires a license and you don't have the appropriate license to access this app. Please contact your administrator to get the appropriate license assigned, as per details provided." Can users assigned with Enterprise or Pro licenses access the Team Member apps? Yes, Team member apps can be accessed by any user with a Dynamics 365 license. Can I read entities that aren't shipped with the Team Member apps when the use rights state that Team Members should be able to read all of Dynamics 365 data? Yes, Team Member apps can be customized to add any entity for read-only purposes. Reading Dynamics 365 data isn't restricted by this license enforcement. In addition to the 15 entities that can be added directly to each Team Member app, additional entities can be accessed through subgrids, dashboards, or lookups. I'm still using the legacy web client classic interface; will this enforcement be applicable to me? This license enforcement doesn't affect users who use the legacy web client (classic) interface; however, please note that all customers will be migrated to Unified Interface as described in this blog post. If you haven't yet transitioned to Unified Interface, you should incorporate your plans for the Team Member apps into the transition. Review the resources below for guidance: Enhanced user experience with Unified Interface for model-driven apps Unified Interface Playbook Introduction to Unified Interface (video) Approaching a user experience and Unified Interface transition I need my users to access a custom app. What's the best license to assign for these users? For accessing custom apps, users need to be assigned a Power Apps per-app license or per-user license, as appropriate. If the user needs access to one or two apps, consider the per-app license as an option; otherwise, the user will need the per-user option, which allows access to unlimited custom apps on the platform. I need my users to access and update Dynamics 365 data beyond what's mentioned in the use rights for Team Member licenses in the licensing guide. What is the best license to assign to these users? For users accessing Dynamics 365 apps, evaluate the Non-conformant usage by users with Team Member license report in the admin center. This report—available to download from the Analytics section for Common Data Service—will help you determine usage patterns that demonstrate the apps, entities, and operations being carried out by these users that can identify which Dynamics 365 license would be most appropriate for them. For example, if you see lot of edits to the Case entity (outside of self-service scenarios), you should consider assigning a Dynamics 365 Customer Service Enterprise license to such users of the app in question. For detailed guidance about licensing for various scenarios, see the Dynamics 365 Licensing Guide.