Wednesday, 17 July 2019 01:09

What is OneDrive and how can you benefit from using it ?

OneDrive has been around for quite sometimes now and if you aren’t using it, we warmly recommend you start using it. It's a free service and it’s much more than just ‘free storage’. We will share you a number of ways you can benefit from using OneDrive.


Access your files from anywhere

By having a copy of your files available across the internet, all you need is your Microsoft account login name and your password to access them from anywhere – on any device. As long as you have an Internet connection and a device with a browser you are good to go. Imagine that you are visiting a customer to do a presentation but your computer doesn’t start. No need to worry, just borrow a computer from anyone in the room, open up a web browser and log in to your OneDrive account. Now you can access the presentation from there!
Access Your Files Anywhere with OneDrive

Share files whomever and wherever

OneDrive makes it really easy to share documents, pictures and videos with others – on your terms. You decide who gets to access the files and what they can do with them – either just view them or if you allow others to edit them. At any point in time, you can revoke access by turning off the sharing. Whether you want to share pictures from your mobile phone with your family, or you want to share documents with vendors – you just select the folder and click “Share” and enter the email address of the people you want to share with
Share Files OneDrive

Easy Switch between devices

In addition to saving your files to OneDrive, you can also use OneDrive to save your computer settings so that you can easily switch between different devices. I have a huge, heavy laptop that I use as my main work computer to do video production. Whenever I’m out and about I use a Microsoft Surface Pro 2 which is really light and handy. Whether I log in to my heavy laptop or my Surface, the experience is the same. I have access to my Internet favorites, my login screen, my Start Page layout with all my tiles and apps. No time is lost, I can immediately get to work where I last left off! This is one powerful feature.


Automatically save a backup copy of your files

If you download the OneDrive app to your computer (PC or Mac), the documents, pictures, videos, and everything else you save into your OneDrive folders will automatically be synchronised to “the cloud”. In other words, your documents will be saved on servers in a secure data center managed by Microsoft. You don’t have to worry about hard drive crashes or your house catching on fire – your files are safe! The beauty with OneDrive is that you can use it to back up files from all your devices – OneDrive is available for iPhones, Android phones and Windows Phones, iPads, Android tablets and Windows tablets, Windows PCs and Macs


Free access to Office online

Another huge benefit of using OneDrive is that you get access to Office Online, free of charge on any device. This means that you can use web-based versions of Excel, Word, PowerPoint, OneNote and Outlook without paying for a license. The online versions are extremely rich in functionality and most of the editing you need to accomplish can be done through the browser. Even though I wouldn’t recommend it for everyday use, it’s perfect if you need to work on your documents on a device where you don’t have the full Microsoft Office desktop version installed. It also enables you to share and collaborate on documents in real-time with other people who might (or might not have) Microsoft Office.